In this role, you will be responsible for the management and administration of ADP Payroll system and Benefit invoicing for all YWCA employees, ensuring employees are compensated correctly and on time. Updating payroll records and answering employee questions.
Examples of Duties: (not in order of priority): Any one position may not include all the duties listed; nor do the listed examples include all that may be found in positions of this class.
Payroll: Verify and process invoices and reconciliations for all qualifying benefits programs including all Medical, Dental, Vision, Life, Allstate (Long Term Disability Insurance), Workers’ Compensation, and YWCA Retirement. Maintain vendor relations for the benefits programs; Process bonuses, employee information changes and terminations. Maintain accurate and current records for active and terminated employees; Administer documentation and ensure compliance for garnishments and child support information. Provide employment and wage verification to third party administrators; Responsible to review and closely monitor all payroll reporting within ADP iReports, SmartCompliance, quarterly Wage and Tax Registers, etc.; Coordinate with HR about changes in payroll (e.g. terminations, new hires); Responds to payroll queries and concerns from employees.
Benefits: Verify and process invoices, reconciliation and vendor relations; Ensure compliance requirements for YWCA Retirement Fund and provide corresponding reports.
Monthly/Bi-Monthly Tasks: Enter Benefit Journal Entries. Process Vacation and Payroll Accruals and Reversals. Process Benefit Allocations; Reconcile Benefits to Payroll; Reconcile and Process Invoice to GL; Payroll Reports to Managers; Quarterly reporting as requested from Federal and State
Overall Expectations: Maintain high level of confidentiality and professionalism; Support the policies and procedures of the YWCA; Promote the YWCA mission and vision that values diversity and celebrates the positive aspects of a multicultural society.
Education and Experience: Associate Degree in Accounting or related field or commensurate experience. Two years’ experience in accounting, compensation and benefits administration. Experience in ADP strongly preferred
Required Knowledge, Skills, and Abilities: Highly proficient in computer usage and payroll software; experience with Excel; working knowledge of accounting principles, employee benefits and labor laws. Must have a high degree of confidentiality, aptitude for accuracy and timeliness. Highly organized with exceptional customer service. Other duties as assigned.