Job description

The Event & Stewardship Administrator is responsible for developing and managing fundraising and engagement events, as well as YWCA Columbus internal events. Key responsibilities include planning and executing strategic, cost-effective events and engagement opportunities from concept to completion, including, but not limited to managing event logistics and operations, including talent and vendors, and donor stewardship. A Cover Letter is required with all resume submissions.

Examples of Duties:

Plan, coordinate, and execute fundraising and engagement events under the direction of Advancement leadership, and in coordination with program team members, to maintain and strengthen relationships with various donors and event sponsors.

Identify, select and manage vendors, venues and partners, negotiating pricing, when possible, to ensure quality experience for event participants and attendees. Serve as the point of contact for venues, caterers, entertainment providers, speakers, volunteers, etc., clearly communicating expectations, roles, and responsibilities for all participants.

Develop and oversee the event timeline, with staff assignments. Coordinate with event participants and manage all logistics related to their involvement.

Maintain event budget and manage all event-specific invoices and check requests.

Coordinate and develop agenda(s), scripts, and a run of show for each event, as well as pre-production documents.

Coordinate with marketing and communications team to ensure appropriate and timely announcements, promotion and publicity, marketing materials, recognition and follow up pre- and post-event.

Work with Database Administrator to create and manage registration.

Ensure proper recognition is given to sponsors, partners, donors and volunteers, pre-event, during the event and post-event.

Assist in identifying and cultivating corporate partners for entry level sponsorship, material donations, and volunteerism opportunities alongside colleagues in Volunteer and Donations and Donor Engagement as appropriate.

Provide timely event updates and results to agency leadership and committees. Propose new ideas to improve the event planning and implementation process based on feedback from attendees and team members.

Support occasional third-party fundraising events to ensure partners are successful.

Work with volunteer manager to identify volunteer needs to ensure events are appropriately supported.

Collaborate and manage special projects and staffing of special internal events, including logistics, collateral and mission alignment.

Provide post-event evaluation and feedback to Advancement Leadership and Senior Leadership Team, with recommendations for continuous improvement.

Qualifications:

Bachelor’s degree preferred. A minimum 3-5 years of event planning. Significant work experience as an events planner or organizer. Impressive references and portfolio of previously managed events (weddings, meetings, parties, corporate events, etc.) Ability to oversee multiple projects independently. Proficient in MS Office. Sales skills and an aptitude for building productive business and vendor relationships. Interest in women’s and social justice issues.

Required Knowledge, Skills, and Abilities:

Dedication to excellent customer service. Excellent oral and written communication skills, including strong attention to detail. Ability to effectively communicate with diverse populations including high-level funders, donors, and volunteers. Strong time management and organizational skills. Commitment to and aptitude for working in a team environment. Eager to take initiative. Experience with and sensitivity to homelessness or poverty issues. A demonstrated commitment to, and understanding of, our mission of Eliminating Racism and Empowering Women. Valid Ohio Driver’s license.

Job Type: Full-time

Salary: $60,000.00 – $63,000.00 per year

Benefits:

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Schedule:

8-hour shift

Experience:

Event planning: 3 years (required)

Work Location:

Hybrid in Columbus, OH 43215

Job description

Project and administrative support for advancement and mission focused organization efforts. A Cover Letter is required with all resume submissions.

Examples of Duties (not in order of priority):

Any one position may not include all the duties listed; nor do the listed examples include all that may be found in positions of this class.

Serve as a collaborator on a cross-section of projects in support of all advancement and mission focused organization efforts.

Responds to general inquiries via phone and email, providing effective and efficient responses to requests. Exceptional outlook skills required, with strong follow-up ability. Prepare teams for meetings (calendar coordination, scheduling, room reservations and creation of agendas). Familiarity with Microsoft Teams, Zoom, and outlook calendars required. Exceptional outlook skills required, with strong follow up ability.

Supports for large fundraising events as needed. Ability to multi-task with strong attention to detail. Coordinate meals, supplies, and attendee/registrations lists as needed to support office functions and small events.

Responsible for accurately entering all gifts and pledges in Raiser’s Edge in partnership with the Prospect Management Data Specialist. Ensures that gift thank you letters are sent. Supports reconciliation with Prospect Management Data Specialist and Finance monthly.

Assist Director of Donor Engagement with all donors, corporate and individual, follow up.

Organizes and summarize information, such as meeting notes, surveys and program data. Knowledge of survey monkey a plus. Assemble and distribute paperwork and packets to support programs.

Assists with communications related to stewardship. Microsoft word and mail merge experience necessary. Support mailing projects by printing, folding, stuffing envelopes, photocopying, faxing, etc.

Supports processes for hiring and onboarding new staff, such as conducting phone screens, setting up offices, and building tours. Support office technology needs, such as working a projector and scheduling video/virtual calls and managing copiers.

Coordinates information for internal and external newsletter communications.

Updates database system as needed. Familiarity with Raiser’s Edge a plus. Perform work on special projects as assigned.

Qualifications:

Two-year degree or equivalent work experience

Required Knowledge, Skills, and Abilities:

Demonstrated understanding of and belief in the YWCA Columbus mission and advocacy agenda positions. Demonstrated ability to work effectively and collaboratively with a diverse staff including colleagues, coalitions, community groups, and volunteers in a compassionate, culturally competent professional manner. Commitment to and aptitude for working in a team environment. Effective interpersonal as well as verbal and written communication skills. Willingness to work shifted schedules and extended evening and weekend hours, as needed. Proficient with basic computer activities, email, internet, Survey Monkey, and Microsoft Suite. Able to organize and synthesize information and data. Ability to prioritize assignments. Database experience preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of the job, the employee is regularly required to stand; walk; use hands, handle, or feel; navigate stairs. The employee may occasionally lift and/or move up to 25 pounds.

Job Type: Full-time

Salary: $52,000.00 – $54,000.00 per year

Benefits:

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Experience level: 2 years

Schedule:

8-hour shift

Work Location: Hybrid in Columbus, OH 43215